Embedded Files
Handles the end-to-end attendance validation workflow — from uploading timesheets, verifying attendance data,
and generating reports, to finalizing and posting the attendance cut-off report.
Timesheet and Attendance Cut-off Report Preparation
Timesheet and Attendance Cut-off Report Preparation
1. Consolidate and Prepare DTR
Responsible: IBU
Description:
IBUs are required to consolidate all employee Daily Time Records (DTRs) for the current cutoff period.
Output: Complete and verified DTR list per employee.
2. Accomplish the Timesheet Template
Responsible: IBU
Description:
Transfer all consolidated DTR data to the GEMS Timesheet Template accurately.
Output: Completed timesheet template (in GEMS timesheet format).
3. Finalize the Timesheet Template
Responsible: IBU
Description:
Review the filled-out timesheet for accuracy, then submit it to HR Admin for validation.
Output: Submitted timesheet template ready for upload.
4. Upload the Timesheet Template
Responsible: HR Admin
Description:
HR Admins must verify the accuracy of the submitted timesheets and upload them into GEMS.
Output: Timesheet data successfully uploaded to the system.
5. Verify the Attendance Cut-off Report
Responsible: HR Admin
Description:
Once uploaded, GEMS automatically calculates attendance and generates the Attendance Cut-off Report for verification.
Output: System-generated attendance report per employee.
6. Finalize the Attendance Cut-off Report
Responsible: HR Admin
Description:
Finalize the report by clicking the “Post Report” button. Export the finalized report and submit it to the Payroll Department for processing.
Output: Finalized and posted Attendance Cut-off Report ready for payroll.
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